HR Generalist - Baker McKenzie

The HR Generalist role provides an exciting opportunity for the successful candidate to build their HR experience. The HR Generalist will work closely with the HR Manager to build and develop relationships within the business and to collectively deliver an excellent level of operational client service.

Main responsibilities

Talent Management:

• Work alongside with HR Manager and support the local Talent Function, Leadership, Regional Talent Management and End-to-End Services to deliver Talent Management services across Cairo office, understanding local market needs and dynamics across practice groups and professional business services (PBS) functions
• Act as an employee relations specialist and work with the HR Manager to resolve complex human resources/talent management issues and sensitive employee relations issues
• Managing the probation review process which includes monitoring probationary review dates, coordinating the completion of the review form with line manager, keeping master tracker updated and drafting end of probation letters (HR Manager to sign off)
• Processing any relevant people changes (such as job title/department change) on Office HR system and drafting letters, as required (HR Manager to sign off)
• Supporting the HR Manager with administrative tasks for receiving and sending of secondees to and from clients
• Work together with the HR Manager to coordinate the Performance Review and Compensation Review process for Partners, Associates and PBS.

Recruitment:

• Work closely with HR Manager to Create New Hire Request Form for any fee earner or business services vacancies and work in consultation with the Manager and PG BM / HR or PBS functional leader to devise a business case
• Responsible for briefing the Recruitment Manger on resourcing requirements for time keeper and non-timekeeper populations with a focus on attracting and hiring diverse talent
• Process offer letters for all candidates, gather all the hiring documents
• Developing Induction booklets to be handed to new hires
• Managing the new joiner process, this involves preparing the induction plan including meeting scheduling and buddy arrangement in liaison with line manager, sending welcome email (including welcome pack & joining details), collecting relevant new joiner documentation, creating employee staff file on IManage, adding new joiner details to Gulf HR, ensuring logistical arrangements are organised in conjunction with relevant business services departments (desk, access card etc) and inform HR Operations Manager re medical and life insurance enrolment
• Set up new hires in SAP & Hits by completing all the necessary information, and Set the new hires billing rates in SAP
• Complete employees' social insurance form 1 for new hires, as well social insurance form 6 for terminated employees
• Coordinate with Bank to Open accounts for new hires, also Assist employees in all the bank matters (loans,.. etc.)
• Complete employee exit documentation and clearance form

Training & Development / Internship Programme:

• Employee orientation, development, and training i.e. Time recording Training
• Handling training needs assessment
• Assist in creating annual training budget
• Manage the internship program through searching for the qualified candidates
• Develop Interns' database including a feedback to facilitate recalling them
• Manage Interns attendance
• Manage interns' payment if applicable
• Monitor interns' performance during working hours
• Collecting interns' timesheets

Compensation and Benefits:

• Prepare the monthly payroll through:
• Maintains payroll processing system and records by gathering, calculating, and inputting data
• Monitor and handle changes in lawyers Tax status & apply it to their monthly salary. (i.e. end of tax exemption period)
• Monitor and handle any status changes (tax status, payroll group change i.e. from staff to lawyer, contract type change)
• Editing cost centres in SAP upon status change
• Receives and coordinates requests for leaves, permissions and other absences
• Input employees vacations & permissions (Sick leaves, annual leaves, unpaid leaves)
• Calculating employees overtime according to the office policy
• Prepare cheque request forms for interns and staff who will be payed by cheques
• Prepare the payroll package to be reviewed/signed then file it
• Complete payroll reports for record-keeping purposes or managerial review
• Complete Social insurance form 2 to be handed to the social insurance authority
• May conduct surveys regarding compensation and benefits or other human resources issues
• Annually review compensation structure and compare to market data.

HR Polices:

• Develop effective HR policies in line with legislation whilst meeting business needs
• Answers initial employee inquiries concerning policy or rule application

Additional Duties:

• Maintain Human Resource Information System records and personnel files
• Responsible for the attendance system
• Monitor vacations and send vacation balances for all employees
• Other functions that may be assigned
• Leading or assisting with ad hoc project work as directed by HR Manager
• Responsible for translating staff communications in Arabic

Technical skills, qualifications and experience:

• Bachelor's degree focusing on Human Resources, Industrial Psychology, Organizational Development, Management, or other related areas
• Fluency in English with strong written and oral skills in a professional environment
• Strong administration and organisational skills
• Previous experience with HR systems
• Ability to work autonomously and in a fast-paced environment
• Excellent verbal, written and interpersonal skills
• Ability to plan, schedule and arrange own activities to accomplish objectives
• Strong client service and delivery focus
• Attention to detail and commitment to maintaining data integrity
• Collaborative approach, effectively working with others to achieve team success
• Respects and enjoys the diversity of cultural, social and academic backgrounds found in the Firm