وظائف مراقب الوثائق بشركة Arabian Vision

Document Controller is urgently needed:

o Handling & filing intake documents in physical and digital records and ensure appropriate storage
o Implement and maintain a coordinated and consistent filing system ensure that all filing is up-to-date and in accordance with company guidelines
o Audit and record finding periodically on projects created in EDMS to comply with the company document management requirements
o Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
o Coordination with the respective Project Managers, Secretaries, and other staff to ensure correctness of the project records
o Ensure that the folders, files, and deliverables are properly named, and quality assurance is maintained on all outgoing deliverables
o Maintain Archives up to date
o Successful closeout and handover of documentation as required by Direct manager
o Manage the flow of documentation within the organization
o Preparing and reviewing technical documents as instructed by engineers (e.g., manuals and reports)
o Maintain confidentiality around sensitive information and terms of agreement
o To liaise with and distribute project related information with all levels of the project team and potentially external parties
o Maintain updated records of all approved documents and drawings and their distribution clearly
o Communicate and collaborate with project management team
o Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.

Requirements:
o 5-7 years of work experience as a Document Controller in engineering services company.
o Familiarity with project management
o Excellent work experience on MS Office
o Knowledge of Electronic Document Management Systems (Dropbox, Aconex etc.)
o Fluent English Speaker
o Proficient typing and report writing/formatting skills
o Data organization skills
o The ability to multitask
o Highly organized
o Excellent communication skills
o Familiarity with the relevant regulations regarding document keeping and handling
o Time-oriented approach to handling queries and tasks