وظائف مراقب المستندات بشركة AMH Group

We are looking for a Document Controller to prepare, manage and file documents for our projects.
 
Document Controller responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary documentation.
 
Ultimately, you’ll support our procedures maintaining transparent, up-to-date and easily traceable documents.
 
Responsibilities
 
Handling & filing intake documents in physical and digital records and ensure appropriate storage
Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with company guidelines
Audit and record finding periodically on projects created in EDMS to comply with the company document management requirements
Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
Coordination with the respective Project Managers, Secretaries, and other staff to ensure correctness of the project records
Ensure that the folders, files, and deliverables are properly named, and quality assurance is maintained on all outgoing deliverables
Maintain Archives of EDMS up to date
Successful closeout and handover of documentation as required by line manager
Manage the flow of documentation within the organization
Preparing and reviewing technical documents as instructed by engineers (e.g., manuals and reports)
Maintain confidentiality around sensitive information and terms of agreement
To liaise with and distribute project related information with all levels of the project team and potentially external parties
Maintain updated records of all approved documents and drawings and their distribution clearly
Communicate and collaborate with project managers
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable
Requirements
 
Good work experience as a Document Controller in Construction Industry
5 : 7 years of experience.
Familiarity with project management
Excellent work experience on MS Office
Proficient typing and report writing/formatting skills
Data organization skills
The ability to multitask
Highly organized
Excellent communication skills
Familiarity with the relevant regulations regarding document keeping and handling
Time-oriented approach to handling queries and tasks