Accountant - Chalhoub Group

Who We Are

We are a leading partner for luxury across the Middle East. With more than 600 stores, 300 brands and over 65 years of experience in the region, we have become a major player in the beauty, fashion and gift sectors, by offering service excellence to our partners and delighting all our customers. We are moving fast from a traditional distributor and retailer for luxury in the Middle East, to a hybrid retailer bringing luxury experiences to the fingertips of customers everywhere.

To fuel the next stage of our growth we are looking to build a world class team. From physical retail through to supply chain and customer loyalty, we aim to use technology and data to continuously improve every aspect of our operations. We are looking for top talent to join us on this journey of exploring new horizons together.

What You'll Be Doing

Responsible for the recording of supplier invoices and reconciliation of supplier statements in line with related policies and procedures.

• Follow all relevant accounting policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
• Prepare reconciliation for assigned suppliers, freight forwarders, customs, with the required supporting documentation and submit to Senior Accountant
• Responsible for providing all supporting documentation required for processing any payment for assigned suppliers
• Responsible for allocation of all prepayments made to assigned suppliers
• Responsible for working on AP aging particularly items/suppliers which are overdue
• Participate in month-end and book closure procedures & provide assigned reports to senior/chief accountant
• Participate and support the implementation and maintenance of the Oracle ERP
• Prepare/update travel expense forms
• Verify tourney, actual trip, advance provided and all supporting documents with appropriate approvals
• Assist in corporate credit cards management in coordination with Financial Analysts
• Provide monthly summary of unliquidated employee trip advances to reporting accountant for accruals
• Provide employee GL details, after monthly closing, to the reporting accountant to be included in their monthly schedule
• Coordinate with MDM team for the creation of new employee segments in EBS
• Sales & Collection, Rents and Reporting:
• Prepare consolidated credit card and cash collection reconciliation relating to the previous business day for the assigned shops
• Identify discrepancies in expected credit card collection and actual settlement by the acquiring bank;
• Prepare all journal entries relating to cash and credit card collections and submit to the Chief Accountant – Retail Accounting for review
• Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of manual invoices issued and posted, ensuring the analysis has been agreed to the manual invoice control account in the general ledger
• Ensure all gift vouchers are obtained from shops and filed in the appropriate filing folder for reference and review purposes
• Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of credit notes issued and redeemed, ensuring the analysis has been agreed to the store credit control account in the general ledger
• Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of layaway deposits issued and redeemed, ensuring the analysis has been agreed to the manual invoice control account in the general ledger
• Statement of Financial Position monitoring for bank and tender accounts
• Preparation of cash on hand and credit card receivable schedules for all assigned shops at least on a monthly basis during book closure
• Ensure closing of bank reconciliations for all retail companies within the stipulated timeframe communicated for book closure
• Explain and resolve queries pertaining to cash and credit card collection to the auditors on timely basis
• Provide all the documents required by auditors at any time
• Raise third party invoices, credit notes, debit notes into computer system using defined computer programs
• Liaise with commercial team regarding collection issues
• Prepare monthly aging of receivables
• Prepare audit requirements under Inter-company scope
• Verify the accuracy of invoices and other accounting documents and records
• Raise Intercompany invoices, credit notes, debit notes into computer system using defined computer programs
• Book invoices from Intercompany suppliers
• Reconcile records with inter-company customers and suppliers
• Prepare and update records for checks’ requests and invoices for payment to Inter-companies
• Prepare audit requirements under Inter-company scope
• Prepare and update records for checks’ requests and invoices for payment
• Coordinate with suppliers for the allocation of payments to their records
• File payment vouchers properly for future retrieval purposes
• Prepare daily cash position update and release payments based on availability of funds
• Enter data into computer system using defined computer programs (Oracle)
• Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable)

What You’ll Need To Succeed

0-3 years experience

Fluent English

Accounting & finance educational background