وظائف مساعد اداري بفندق Hilton

JOB DESCRIPTION

Administrative Assistant

Work Locations: Hilton - Regional Office - Egypt World Trace Center Office Bldg 1191 El NIL, 18th Floor Cairo 11221

Position Statement:

To plan and organize Purchasing and Supply Management functions for all operational products and services within the specified functional Area for the wider region Hilton KSA, Egypt, Levant & North Africa reporting to Director, Regional Procurement Egypt & North Africa.

Position Summary:

Ensure that established level of quality products and services are purchased at the lowest total cost while adhering to Hilton standards and operating procedures.

Working with, and representing the Purchasing function with key stakeholders such as Corporate Finance & Hotel Operations.

Provide functional and operational support to any corporate and hotel/cluster based purchasing resources across the area.

Provide pre-opening support to new hotel openings or conversions across the region and ensure that relevant & required brand standards are being implemented.

Ensure that all procurement tools (such as Birch Street and SmartSpend) are implemented and maintained to their full productivity:

Maintain product catalogues within BirchStreet procurement system.

Manage/maintain supplier database.

Run essential / required reports.

Assist in running SmartSpend sourcing events and e-auctions.

Market Research:

Research new opportunities and sources for new products

Approach new vendors, interview suppliers to constantly compare with existing nominated suppliers

Stay alert of market fluctuations, trends and developments

Visit trade fairs and exhibitions to improve product knowledge and to discover new products, services, methods and materials

Prices and Supplier Agreements

Ensure compliance to regional, area or global agreements

Explore, identify and initiate area sourcing opportunities and liaise with operations colleagues

Ensure saving opportunities are identified, documented and communicated to maximize benefits

Explore and implement any profit enhancement opportunity through better prices, higher rebates, better quality products, sponsoring etc.

Establish and maintain good employee relations with hotels operation team

Ensure agreement to and implementation of all relevant standards by suppliers, e.g. HACCP, E-crystal, Hilton International Sustainable Sourcing, product specifications, etc.

Liaise with hotel-based operation to ensure standardization programs are adhered to

Rationalize the list of nominated suppliers on a regular basis

Monitor and ensure quality is maintained of products and services provided by suppliers

Develop new programs and/or renegotiate existing programs with suppliers and/or manufacturers, utilize cross-functional teams whenever applicable

Qualifications

The success in this role will demonstrate itself through the following attributes and skills:

Required Qualifications

Minimum Education: Bachelor degree or equivalent

Additional Requirements (i.e. % of travel time, etc.): 20% travel

Languages: Ability to read, write and speak English and Arabic sufficiently to read quotations, analyse bids, write instructions for bidders and communicate with co-workers, staff and suppliers. Furthermore, French language skills would be beneficial.

EOE/AA/Disabled/Veterans

Schedule: Full-time

Brand: Hilton Supply Management

Shift: Day Job

Job Level: Supervisor/Team Leader

Job: Guest Services, Operations, and Front Office